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Spring Cleaning Your Employee Posters

By Sarah Holmes, Attorney –  Litigation Practice Group

Spring cleaning usually means decluttering your space. Out with the old, in with the new. This spring, as you are going through everything that has piled up over the years, remember to give your employee posters a closer look. But don’t start throwing them out just yet.

Employers are required by both state and federal agencies to display numerous posters for employees to have easy access to certain information. That means that regardless of whether the poster brings you joy, you still must keep it. In fact, the number of posters seems to be multiplying each year. (Pro Decorating Tip: If you are looking to redecorate your office or break room, start with posters. They really brighten up any room, and are cheaper than wallpaper.)

 If you are a small business with less than 25 employees, you must have the following posters on display:

  1. Oregon State Minimum Wage poster – Effective July 1, 2019 – June 30, 2020;
  2. Oregon OSHA poster;
  3. Oregon Protection for Victims of Domestic Violence, Harassment, Sexual Assault & Stalking – Updated January 2019 (for employers with six or more employees);
  4. Federal Minimum Wage poster – Updated July 24, 2009;
  5. “EEO is the Law” poster – Updated November 2009 (for employers with 15 or more employees);
  6. Federal Polygraph Protection Notice – Updated July 2016;
  7. Federal USERRA (military rights) poster – Updated April 2017; and,
  8. Equal Pay poster – Effective January 1, 2019.

If you have more than 25 employees, you must also post information regarding:

  1. Oregon Family Leave Act – Updated January 2019; and
  2. Federal Family and Medical Leave Act – Updated April 2016 (for employers with 50 or more workers during 20 weeks of the current or previous year).

If you are an Agricultural Employer, you must also post the following:

  1. Migrant & Seasonal Agricultural Worker Protection Act Poster;
  2. Field Sanitation Notice;
  3. “Protect yourself from pesticides” poster; and,
  4. BOLI Notice to Agricultural Employees – Effective July 1, 2019 – June 30, 2020.

In addition, beginning this year, employers must post a notice to employees of the new discrimination protections and their right to reasonable accommodations related to pregnancy, childbirth, and pregnancy-related medical conditions.

Most of these posters and additional information may be found on the BOLI Technical Assistance Website[SJH1]. If you have any questions about the posters or need assistance to ensure that you are complying with the regulations included on each poster, we are here to help.

  [SJH1]https://www.oregon.gov/boli/TA/pages/Req_Post.aspx

 

Sarah Holmes is an attorney in the Litigation practice group. Sarah is also a member of the Non-Profit industry team. The information in this article is not intended to provide legal advice. For professional consultation, please contact Sarah at sholmes@sglaw.com at Saalfeld Griggs PC.  503.399.1070. © 2020 Saalfeld Griggs PC